Section 51 Manual of Capital Foundry (Pty) Ltd
Prepared in terms of Section 51 of the Promotion of Access to Information Act (PAIA), 2 of 2000 Updated: January 1st 2025
1. Introduction
Capital Foundry (Pty) Ltd is committed to the principles of transparency, accountability, and responsible information management as outlined in the Promotion of Access to Information Act (PAIA), 2000. This manual is published in accordance with Section 51 of PAIA and is intended to assist persons wishing to access information from Capital Foundry. As a responsible private body, Capital Foundry recognizes the right of access to information, particularly information required for the exercise or protection of any rights. This document outlines the procedures and framework for accessing such information, taking into account both PAIA and the Protection of Personal Information Act (POPIA), 2013.
Capital Foundry specializes in a broad range of business services, including digital transformation, business automation, software development, managed IT services, and business writing. As part of our compliance responsibilities, we ensure that data subjects, clients, suppliers, and other stakeholders understand the categories of information held by our organization, how it may be accessed, and the applicable protocols that govern its access.
This manual details the contact details of the company and its Information Officer, a description of the available records, the applicable request procedure, and relevant legal frameworks.
2. Contact Details of the Company
| Field | Details |
|---|---|
| Information Officer | Romeo Mashile |
| Company Name | Capital Foundry (Pty) Ltd |
| Company Registration No | 2022/767834/07 |
| Physical Address | 15 Simba Road, Sunninghill, 2157 |
| Postal Address | 15 Simba Road, Sunninghill, 2157 |
| Email Address | info@capitalfoundry.co.za |
| Contact Number | +27 67 965 8193 |
| Website | https://www.capitalfoundry.co.za |
The Information Officer is responsible for ensuring Capital Foundry’s compliance with PAIA and POPIA. This includes facilitating access to records, responding to requests, and maintaining the PAIA Manual.
3. The PAIA Section 10 Guide
In terms of Section 10 of PAIA, the Human Rights Commission has compiled a guide containing information to assist individuals wishing to exercise their rights under the Act. The guide explains the objects of PAIA, the process for requesting information, and remedies available should requests be denied. It is available in all official languages and can be obtained from:
South African Human Rights Commission (SAHRC)
- Address: 33 Hoofd Street, Forum III, Braampark, Braamfontein
- Postal Address: Private Bag X2700, Houghton, 2041
- Telephone: +27 (0)11 877 3600
- Fax: +27 (0)11 403 0625
- Email: PAIA@sahrc.org.za
- Website: www.sahrc.org.za
We encourage any individual requiring guidance in exercising their rights to consult the guide, particularly those unfamiliar with the processes outlined in PAIA.
4. Categories of Records Automatically Available
The following records are freely available from Capital Foundry without the need to submit a formal PAIA request. These are typically available on our website or through informal inquiry:
- Company brochures and promotional material
- Services descriptions and pricing models (subject to change)
- Publicly shared whitepapers and case studies
- Blog articles and newsletters
- Social media and public communications
- Frequently asked questions (FAQs)
- Terms and conditions for products and services
- Company profile and vision/mission statements
- POPIA Compliance Policy
- Contact details and office locations
These documents support public awareness of Capital Foundry’s services and operations and are part of our commitment to open communication.
5. Records Available on Request
Capital Foundry maintains a comprehensive repository of business-related records. Access to some of these records requires the completion of the prescribed request process. Access is not automatic and is subject to applicable legal grounds for refusal.
5.1. Company and Operational Records
- Company incorporation documents and CIPC registration
- Founding documents, including MOI (Memorandum of Incorporation)
- Minutes of shareholder and director meetings
- Policy documents and internal control procedures
- Company organogram and governance structure
5.2. Human Resource and Employee Information
- Employee contracts and HR policies
- Salary structures and employee benefits
- Leave records and disciplinary documents
- Health and safety compliance documentation
- Employment equity plans and submissions
5.3. Financial Records
- Audited financial statements
- Tax clearance certificates
- VAT and PAYE registration documents
- Procurement records and supplier invoices
- Expense reports and budgets
5.4. Client Information
- Signed service agreements and project documentation
- Communication logs and support records
- Payment and billing histories
- Onboarding and consultation notes
- Reports and deliverables under contract
5.5. IT and Data Systems
- Data security protocols and logs
- Software license agreements
- Internal IT policies and acceptable use policies
- Cloud storage and infrastructure configuration records
- Incident response documentation
Each request for access will be considered on its own merit and in accordance with applicable legal restrictions.
6. Request Procedure
Requests for access to records must be made using the prescribed Form C, available from the Department of Justice and Constitutional Development’s website. The form must be completed in full and submitted to the Information Officer via email or hand delivery.
Step-by-Step Process:
- Complete Form C, ensuring all fields are filled.
- Email the form to info@capitalfoundry.co.za or deliver it to our offices.
- Pay the applicable request fee, if required.
- Await written acknowledgment and decision within 30 calendar days.
If access is granted, a further access fee may be charged depending on the number of pages or method of delivery. If the request is refused, reasons for refusal will be provided and the requester may seek recourse through mediation or the courts.
Form C can be downloaded here:
https://www.justice.gov.za/forms/paia/J752_paia_Form%20C.pdf
7. Grounds for Refusal
Capital Foundry reserves the right to refuse access to records under certain conditions defined in PAIA. These include but are not limited to:
- Privacy of a Third Party: Records that contain personal information of third parties without their consent.
- Confidential Commercial Information: Includes trade secrets or sensitive business information.
- Legal Privilege: Communications protected under attorney-client privilege.
- Security of the Company or Individuals: Includes physical or digital security documentation.
- Ongoing Investigations: Access that may compromise investigations or legal processes.
The company aims to apply refusal clauses fairly and only where justified by law.
8. Fees
In accordance with PAIA regulations, the following fees apply:
| Type of Fee | Cost (ZAR) |
| Request fee (per request) | R140.00 |
| Access per A4 page | R1.10 per page |
| Search and preparation | R30.00 per hour or part thereof |
| Postage fee | At applicable postal or courier rates |
If the search or reproduction will take more than 6 hours, a deposit of one-third of the estimated fee may be requested in advance.
9. Records Retained in Terms of Other Legislation
Capital Foundry complies with multiple laws that require the retention of specific records:
- Companies Act 71 of 2008 – Incorporation documents, annual returns
- Basic Conditions of Employment Act 75 of 1997 – Employee records
- Labour Relations Act 66 of 1995 – Disciplinary documentation
- Protection of Personal Information Act 4 of 2013 (POPIA) – Personal data management
- Electronic Communications and Transactions Act 25 of 2002 – Electronic transactions
- Income Tax Act 58 of 1962 – Tax records and income documentation
- Value Added Tax Act 89 of 1991 – VAT records
- Occupational Health and Safety Act 85 of 1993 – Compliance documentation
10. Availability of the Manual
This manual is publicly available via the following channels:
- Our website: https://www.capitalfoundry.co.za
- In printed format at our head office, by prior appointment
- Upon written request to the Information Officer
All users, clients, and interested parties are encouraged to review this manual before submitting a formal request. We remain committed to facilitating access where legally appropriate.
11. Updates to the Manual
Capital Foundry reviews and updates this PAIA Manual periodically to ensure continued legal compliance and alignment with our evolving operations. Users are advised to refer to the latest version of this manual before submitting any request. The version date is stated on the first page of the document.
End of Manual